Privacy Policy

Introduction

Numera Legal is committed to protecting the privacy and security of your personal data. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website or engage our tax advisory services.

We comply with the Personal Data (Privacy) Ordinance (Cap. 486) of Hong Kong and maintain appropriate measures to protect your personal information. This policy applies to all personal data we collect through our website, correspondence, and professional services engagements.

By using our website or services, you consent to the data practices described in this policy. If you have any questions regarding this Privacy Policy, please contact us at [email protected].

Information We Collect

Personal Data You Provide

We collect personal data that you voluntarily provide to us when you:

• Submit inquiries through our contact forms
• Request consultations or engage our services
• Subscribe to our communications
• Communicate with us via email or telephone

This information may include: your name, email address, telephone number, business information, and any other details you choose to provide in your communications with us.

Information Collected Automatically

When you visit our website, we automatically collect certain information about your device and browsing actions, including:

• IP address and general location data
• Browser type and version
• Operating system
• Pages visited and time spent on pages
• Referring website addresses

This information is collected through cookies and similar tracking technologies. For more details, please see our Cookie Policy.

How We Use Your Information

We use the personal data we collect for the following purposes:

• Service Delivery: To provide tax advisory services, respond to inquiries, and communicate regarding engagements
• Client Management: To maintain client records and manage our professional relationships
• Legal Compliance: To comply with applicable laws, regulations, and professional obligations
• Website Improvement: To analyze website usage and improve user experience
• Communications: To send service-related information and respond to your requests
• Professional Development: To improve our services and maintain professional standards

The legal basis for processing your personal data includes your consent, performance of our professional services contract, compliance with legal obligations, and our legitimate interests in maintaining our professional practice.

Data Sharing and Disclosure

We do not sell, trade, or rent your personal information to third parties. We may share your information in the following limited circumstances:

• Professional Advisors: With other tax advisors or legal professionals when coordinating cross-border matters or complex engagements, subject to confidentiality agreements
• Service Providers: With trusted third-party service providers who assist with website hosting, email services, or other operational functions, under strict confidentiality obligations
• Legal Requirements: When required by law, court order, or government regulation, or to protect our legal rights
• Business Transfers: In connection with any merger, acquisition, or sale of business assets, subject to continued protection of your data

All third parties we work with are required to maintain appropriate security measures and use your data only for specified purposes.

Data Security

We implement appropriate technical and organizational security measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction. These measures include:

• Encryption of data in transit and at rest
• Secure server infrastructure with regular security updates
• Access controls limiting data access to authorized personnel only
• Regular security assessments and monitoring
• Staff training on data protection and confidentiality
• Incident response procedures for potential data breaches

While we strive to protect your personal data, no electronic transmission or storage system can be completely secure. We cannot guarantee absolute security but maintain industry-standard protections.

Data Retention

We retain your personal data for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law.

For client engagement data, we typically retain information for at least seven years following completion of services, in accordance with professional record-keeping requirements and applicable statutes of limitations.

When personal data is no longer needed, we securely delete or anonymize it in accordance with our data retention and disposal procedures.

Your Rights

Under Hong Kong's Personal Data (Privacy) Ordinance, you have the following rights regarding your personal data:

• Right to Access: Request access to your personal data we hold
• Right to Correction: Request correction of inaccurate or incomplete personal data
• Right to Erasure: Request deletion of your personal data in certain circumstances
• Right to Object: Object to processing of your personal data for direct marketing purposes
• Right to Data Portability: Request transfer of your data to another service provider where technically feasible
• Right to Withdraw Consent: Withdraw previously given consent at any time

To exercise any of these rights, please contact us at [email protected]. We will respond to your request within one month, or inform you if we require additional time.

You also have the right to lodge a complaint with the Office of the Privacy Commissioner for Personal Data if you believe we have not handled your personal data appropriately.

Cookies and Tracking Technologies

We use cookies and similar tracking technologies to enhance your browsing experience and analyze website usage. Cookies are small text files stored on your device when you visit our website.

For detailed information about the cookies we use and how to manage your cookie preferences, please see our Cookie Policy.

Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of these external sites. We encourage you to review the privacy policies of any third-party sites you visit.

Children's Privacy

Our services are not directed to individuals under 18 years of age. We do not knowingly collect personal data from children. If you believe we have inadvertently collected information from a minor, please contact us immediately at [email protected].

International Data Transfers

Your personal data is primarily processed and stored in Hong Kong. If we transfer data outside Hong Kong, we ensure appropriate safeguards are in place to protect your information in accordance with applicable data protection laws.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will notify you of any material changes by posting the updated policy on our website with a new "Last Updated" date.

We encourage you to review this Privacy Policy periodically to stay informed about how we protect your information.

Contact Information

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us: